Document Management
Solutions
Document management systems are designed to help individuals,
workgroups and large enterprises organise their documents
for maximum value, efficiency and accessibility.
Benefits can include:
- Easier and quicker creation of attractive, eye-catching
documents
- The ability to create customized documents from pre-approved
components and hence provide greater personalization while
ensuring document integrity
- Greater ease of search and retrieval
- Better leverage of knowledge contained in documents
- A simplified publication process
- Improved ability to share documents
- Better control of document appearance and life cycle
- Superior customer service
- Reduced storage needs due to fewer duplicated documents
A document handled in a business environment frequently
goes through a life cycle that includes:
- Creation
- Review
- Editing
- Approval
- Publication
- Distribution
- Long-term storage
Ideally, a document management system should control this
entire life cycle. It should facilitate the creation and administration
of users and user groups, together with authorisation and
authentication of users to specific documents. It will keep
track of large amounts of information, which can be stored
in a secure file vault where its integrity is guaranteed and
all changes to it are monitored, controlled and recorded.
Document management systems can offer library services of
check-out and check-in. When a user checks out a document,
the system locks the document from other users' changes. When
the document is checked back in, the document management system
makes it available for others (with the appropriate authority)
to revise. Along with check-in and check-out, the document
management application tracks revisions in a multi-author/editor
setting and so provides version control and a history of the
document.
Document management systems usually feature searching in repositories
of documents both by external metadata (e.g. user who entered
it, date of revision, version relationship) and by content
(e.g. search on words contained within the document.) They
may also be connected to or integrated with workflow systems.
Example:
(Click on picture for enlarged version)
Case Studies
Note: Case studies are presented in PDF format
Resources
Privacy Policy
Copyright © 2006 PrintSoft. All rights reserved.
Home | About Us
| Personalized
Software Solutions | Document
Printing Products | News
| Publications
| Support
| Contact
|
